Top 5 School Management Software in Kenya 2025
With everything going digital now schools are moving away from paper processes. All across Kenya, schools are implementing school management software for improved operations, communication, and efficiency. The right system can transform the operations of a school-whether it be handling student information, paying fees online, or e-learning.
If you are a school owner, administrator, or educator working towards digitizing your school, here is a catalog of the Top 5 School Management Software in Kenya, showcasing both local and international solutions. So let’s go.
1. JibuERP – Kenya’s Number 1 School Management Software
JibuERP is undoubtedly the preferred school management software in Kenya, with its unique and user-oriented features for educational institutions. Designed taking into account the Unusual challenges faced by Kenyan schools, JibuERP comes with a rather personalized experience that smoothly caters to the administrative, academic, and financial operations of institutions ranging from early childhood centers to secondary schools, right up to higher learning institutions.
Key Features:
Student Information Management: Record student information such as biodata, attendance, performance, discipline, and health history in one location.
Fee Management & Financial Reporting: It takes care of billing, receipt issuance, fee reminders, and transparent financial reporting of the school. It has also integrated mobile money solutions such as M-Pesa for easy fee collection.
Parent-Teacher Communication Portal: Parents are kept updated via SMS and email notifications about attendance, grades, and events coming up at the school.
Timetabling & Exam Scheduling: It minimizes the tedious task of class scheduling, exam timetable preparations, and teacher allocations.
E-learning & Assignment Platforms: Helps with online classes, digital assignment submissions, grading, and sharing of resources.
Mobile & Cloud-Based Access: Be it a mobile phone, a tablet, or a desktop computer, the program is accessible everywhere.
Why Choose JibuERP?
- Tailored to the Kenyan Curriculum: JibuERP is a local solution in Kenya tailored to fit both the 8-4-4 and CBC systems.
- Very Intuitive and User Friendly: Offers a clean and simple interface, which is easy even for users with minimal technical skills.
- Very Reliable Support System: Provides training, live customer support, and regular software updates.
- Scalable and Very Affordable: It fits institutions small and big, with flexible pricing plans.
Ideal For:
JibuERP is appropriate for schools of all sizes, including kindergartens, primary and secondary schools, technical training institutes, and colleges looking for an affordable and sufficient local management system. JibuERP also offers a free 7 days trial of school management software
2. NLET School:
NLET School is a global solution which is gaining great popularity in Kenya because of their flexibility and rich features. They also price so high that it becomes a system for institutions going for the new-age, cloud-based solution along with high automation.
Key Features
Customized Role Management: Different access levels for staff, students and parents to ensure security of the data and easy usage.
Online examination System: Conducts online exams, automatic grading and instant report generation.
HR and Payroll Management: Attendance tracking, payroll management and automatic generation of salary slips.
Why Choose NLET School?
- Cloud-Based Access: Real time access to data from any location.
- Multi-Institution Support: Managing several branches from one dashboard interface.
- Robust Reporting Tools: Provide insights for the betterment of administrative decision-making.
Ideal For:
Perfect for private academies, big institutions, and chain schools seeking advanced digital infrastructure and features that will someday be global.
Whether it's small private schools or larger institutions, NLET School offers you everything under the sun on how to keep it running smoothly.
3. Kisiwa School Management System - Local. Simple. Efficient.
Kisiwa SMS is a system with a truly Kenyan identity that grapples with issues unique to local schools. Its simplicity and function make it most appropriate for small to medium schools seeking budget-friendly solutions.
Key Features:
- Academic Performance Tracking: Monitor students' marks, class work, and behavioral reports.
- Automated Report Cards: Prints report cards according to the Kenyan grading system.
- SMS Notifications: Send real-time notices to parents about either absenteeism, balances on fees, and announcements from school.
Why Choose Kisiwa?
- Locally Built & Supported: Built by Kenyans giving it a personal understanding of the system.
- User Interface: Simple design to make it very easy even for a layman in it.
- Offline Functionality: Good on limited and unstable internet areas.
Ideal For:
Kisiwa is simply ideal for most kinds of rural schools, community-based institutions, and mid-sized schools looking to have a very relevant, practical, and cost-effective digital solution.
It is also highly suitable for schools in highly rural or low internet access areas, due to its lightweight design and offline compatibility.
4. Edulink School ERP
Edulink is adapted toward larger institutions and schools with multi-departmental and multi-campus structures. It is an enterprise-grade platform that has really detailed analytics and automation.
Key Features
Virtual Classrooms & Digital Resources: Integrated online learning environment, virtual whiteboards, assignment tracking.
Hostel & Transport Management: Manage boarding allocations, transport routes and vehicle tracking.
Advanced Reports & Analytics: Covers the scopes such as academic performance, fee collection, and operational efficiency.
Why Choose Edulink?
- Highly Scalable: Best suited for large institutions with complex operations.
- Data-Driven Insights: Helps administrators take accurate decisions in their operations.
- Secure and Reliable: Provides good data protection and uptimes.
Ideal For:
Best suited for international schools, universities, and education groups requiring a multi-campus operation and high-end data management.
Edulink is suitable for those types of schools looking to invest in a scalable long-term solution with very powerful features and nice customization options.
5. Fedena:
Fedena is an internationally accepted school management software used in over 100 countries across the world, including Kenya, it allows for a modular design and the integration of features so that schools can choose those that work best for them.
Key Features:
- Modular System: School management modules of choice from 50+ are available such as library management, transportation management, and event management.
- Multi-Campus & Multi-Language Support: Great for institutions with branches or talking to very heterogeneous populations.
- Third-Party Integration: SMS gateways, payment gateways, and biometric attendance systems integrate seamlessly with Fedena.
Why choose Fedena?
Global Standards: Built in compliance with international educational requirements.
Flexible Deployment: Fedena can be deployed through cloud or on-premise.
Robust Community Support: It has one of the largest user bases and developer communities.
Ideal For:
These would suit global education brands, franchised schools, and modern institutions in need of adaptable and scalable software with international credibility.
Fedena is suited for technology-based institutions looking for global standards and flexible deployment.
Final Thoughts
Kenya is going digital in education, and a school management system lies at the core of this shift. Getting the right platform could save time and costs, hence adding value to your school operations. While all the options mentioned above stand their ground, for us, JibuERP takes the lead for its local relevance, great capability, and fantastic support.
Whether you are embarking on your digital journey or are interested in upgrading an existing system, these products will help you create a smarter, connected learning experience.
